Ensures the provision of financial, administrative and clerical assistance by making sure that the organization receives payments for goods and services and appropriately maintains the record of transactions by posting receipts and resolving any shortcomings in line with the formulated procedures and policies accurately and in time.
Primary tasks and responsibilities
- Formulate, review and process invoices for sales or services provided
- Feed data on invoices and ensure appropriate coding on documents
- Send invoice reminders and communicate with clients via phone, email, fax or email
- Post client payments by keeping track of cash, checks and credit card transactions and recording them in the general ledger or relevant accounting program
- Formulate cash and check payments for bank; aggregating and maintaining an appropriate record of the deposit transactions, fill in deposit slips and stack the slips and fund records together; make deposits at the bank
- Keep the receivables updated by aggregating unpaid invoices
- Review the accounts receivable ledger to ensure that all payments are updated and posted
- Authenticate the validity of account discrepancies by retrieving information from sales, trade promotions, customer service sections and clients
- Enter adjusting entries to resolve valid or authorized deductions
- Adhere to pending deductions procedures to resolve invalid or unauthenticated deductions
- Analyze client payment plans, payment history, credit line, and coordinate with collections department to resolve collection related disputes
- Maintain invoice accounts, coordinate monthly transfer to accounts receivable account, authenticate aggregates and prepare reports to summarize receivables
- Formulate monthly, quarterly and annual financial statements underscoring paid and unpaid invoices and other accounts receivable procedures
- Be discrete in handling information
- Participate in professional development programs to keep the knowledge of the field updated
Qualification requirements
- High School Diploma; Associates Degree or equivalent from a two year college or technical school 1 to 3 years accounts receivable
- Familiarity with general accounting principles, conformance to regulatory standards and compliance requirements
- Ability to calculate, enter and manage accounting transactions and financial records
- General mathematics traits
- Acquaintance with MS Office Suite and computerized accounting and spreadsheet software
- Precision, attention to detail and discretion
- Data entry skills
- Analytical, problem solving and judgement skills
- Communication skills
- Organizational, prioritization and time management skills
- Ability to meet deadlines
- Ability to take the onus as well as working as part of a team
- Adaptability
- Customer service and negotiation traits
Physical demands and skills
- Spend majority of the office hours sitting and employing office equipment and computers
- Transitioning from sitting to standing positions in a seamless manner
- Focus on reviewing and entering financial information into the computerized software
- Regular use of hands and fingers to manage, control or sense objects
- Be able to see objects less than a few feet away
- Be able to speak clearly for the listeners to understand with ease
- Comprehend other person’s speech
- Sustain pressure of meeting deadlines
- Bend to file and maintain records
- Occasionally lift 5 to 10 pounds
